Set a Property Value

Set Property Value is a very powerful command intended for use by system administrators only.

It is useful for several purposes:

To set the value of a property that is not visible on a property page and therefore cannot be set manually otherwise.
To set the value of a property for many documents at one time, such as after importing a batch of documents for which the data was not available for import.
To copy the value of one property to another.
To calculate the value of a property based on the values of other properties.

Set a Property Value for a Batch of Files

Note: This command only functions if your search results contain less than 100,000 files.

To set a property value for a batch of files:

Conduct a search.
Select the Search Results heading.
This will apply the command you select to all results in your search, including results on subsequent pages.
Select the Set a Property Value command from the Edit tab.
Follow steps 3-8 in the Set a Property Value procedures below.
If the Set a Property Value command is applicable for all files in the search results, the operation succeeds. Otherwise, the system will execute the command for the files where the command is applicable.

To set a property value:

Select the documents for which you want to set the property value.
On the Edit ribbon, in the Organize group, click Set Property Value.

OR

Right-click a selected document, point to Edit, and click Set Property Value.

The Set Property Value dialog box appears.
Select the property that you want to set from the Property list.
Select one of the options in the Set to group and then specify a value for that option using the descriptions in the following table.
Click the Add to List icon to add your property specification to the property list.
To prevent setting a specified property , deselect it in the Property list.
Repeat steps 3 to 5 for each property that you want to set for the selected documents.
Enable the Ignore validation rules option, if desired.
When you are ready to set all of the specified properties, click OK.
The specified properties are updated for the selected documents.

In PowerWeb, a log of actions is shown. Each document name is a link for navigating to problem documents. The log can be copied to the clipboard for pasting into other applications.

Set Property Value options
Option	Description
Property	If you select a property that uses a lookup list, the available values will appear as a list of the Fixed value option. The list of available properties is configured by a system administrator as described in Configure Column Layouts.
Fixed value	Type or select the value that you want to set in the property selected for Property.
Value of property	Select a different property than you selected for Property, the current value of which you want to set in the selected property.
Script expression	Type a VBScript expression to calculate the value that you want to set in the selected property.
Ignore validation rules	Enable this option to bypass any lookup list and input restriction rules configured for the property. This option is only available for users with the Advanced Set Property Value privilege described in Vault Privileges.